After a year like 2020, it’s hard to imagine returning to normal office life. In fact, 2020 has likely changed office norms for the foreseeable future! If you can plan ahead to create workplace guidelines for COVID as well as post-COVID, you’ll be able to keep your employees happy and reduce the chances of illness in the office. With these guidelines in mind, you’ll be surprised at how easy it can be to create an adaptable, healthy workspace.

Workplace Guidelines for COVID

Even as vaccinations become more common, it’s important to follow workplace guidelines for COVID prevention. These guidelines are broad enough to fit almost any office, but can also be tailored to fit your specific setting.

Workplace COVID Cleaning Solutions

Germs, COVID-19 or otherwise, can be easily spread in any area where groups of people gather for long periods of time. Unfortunately, this makes offices a prime candidate for potential germ-spreading! With effective cleaning solutions and creating a culture of good office hygiene, these risks can be reduced.

Cleaning office surfaces has always been important, but never more so than now. Take some time to reexamine your office’s current cleaning routine and determine whether it’s up to your standards. Are surfaces being cleaned frequently enough? Are they being disinfected, or just wiped down? Are high-traffic surfaces like keyboards, phones, and doorknobs receiving the cleaning they need? Giving employees regular access to antibacterial wipes or other cleaning tools is a good way to help your employees feel confident in the safety of their workspace and keep the space clean at the same time.

Everyone knows that it’s important to wash hands regularly and to cover their coughs and sneezes—especially during COVID—but it’s still a good idea to incentivize these actions and do what you can to make them a part of the office culture. Giving employees access to hand sanitizer, placing friendly reminders in the bathroom or other potentially germy areas, and finding creative ways to encourage a hygienic culture can go a long way.

At 360, we keep safety and efficiency as our top priority. With our intuitive workplace technology, you’ll have the ability to request work orders from personal devices and automatic updates for digital signage, room availability markers, and management dashboards. Navigating meeting calendars with cleaning schedules has never been easier.

Space Usage in an Office Building

One of the most memorable workplace guidelines for COVID rules has been the six-foot safety gap between strangers. These six feet of space make it harder to spread germs from person to person and are still a good rule of thumb even after vaccinations and lower rates of COVID. Whenever possible, give your employees about six feet of space between each other. This might sound impossible, particularly if you’re in a small office space, but try to look at your space creatively and declutter wherever possible. It may be easier to give individuals space than it seems at first glance.

Just like many COVID precautions limited the number of people allowed into restaurants, bars, and stores, it can be helpful to limit the capacity of your office’s common areas, like break or meeting rooms. With fewer people inside, the chances of spreading germs are lowered. If your office is on the larger side, workplace guidelines like these can have the added bonus of helping people get to know each other in smaller social settings. A commitment to eliminating complexity drives our mobile room scheduling resource.

At 360, we have intuitive technology to create a more efficient and sustainable facility operation. Employees can save time by booking rooms from their desktop or mobile device. A people-counting sensor helps manage room capacity, and automatic notifications help the janitorial team stay on top of resetting the rooms after the meeting.

Overall, you should make sure that each person in a communal space could have about six feet between them. With this guideline in mind, you can look at the size of your shared spaces and calculate how many people should be inside at once.

Have a Flexible Workspace

If your office was one of the many, many offices that had employees working from home during the height of the pandemic, you’ve likely realized the benefits of remote work. It stops the spread of germs, but can also lead to increased productivity and less resource waste. Plus, some employees are just happier working from home! Consider allowing employees to continue working remotely. This might mean having specified work-from-home days, or specific employees who work from home and others who come to the office. Figuring out a flexible schedule that works for your company and your employees can reduce germ transmission and keep your workforce happy.

Another aspect of flexibility relates to sick days, and what employees should do if they feel unwell. Make sure your employees know that you want them to stay home if they feel sick. This might mean increasing the availability of working remotely or adopting a more generous sick leave policy, but taking this approach will cut down on germs in your office and let your employees know you care about their health.

It’s About Health and Safety

At the end of the day, remember that your workplace guidelines for COVID are about the health and safety of everyone in your office. Work towards everyone’s best interest, and stay open to new guidelines as they come out. Your office will thank you.

Visit cdc.gov For more information and resources on COVID-19 safety and vaccine updates.

If you aren’t currently leaning on 360 Work Made Easy to help you better serve your occupants and keep them safe as they return to work, then go ahead and schedule your assessment today.