Now more than ever, a flexible workspace is essential to a well-functioning office. Effective flex space management systems can smoothly incorporate your in-office and at-home workers so that you, and your employees, are experiencing the best of both worlds. Regardless of what your product or process is, we recommend looking into the benefits of flex space management systems; we think you’ll find that with technology on your side your day-to-day operations can be easier, more effective, and more enjoyable. The following are just a few of the features of flex space management systems available today, along with their many benefits.
Mobile Room Scheduling
We’ve all experienced the irritation of finding out that someone else has claimed the room you scheduled or discovering that your schedule attempt didn’t go through and you have no room at all. These problems can be especially difficult if you’re working with a blended team of remote and in-person employees. While this is a fairly minor inconvenience in the grand scheme of things, struggling to schedule a room can derail schedules and make a well-planned meeting chaotic. With a good flex space management system, you can expect a dependable, simple system that will ensure scheduling a room is reliable and stress-free.
Smart Meeting Rooms
No matter what your needs are, it’s possible to find a smart meeting room flex space management system that works for you and your employees. Smart room technology is designed to make your meetings more accessible and more dynamic, all while connecting the in-office and at-home workers as seamlessly as possible. You can use smart meeting room technology to use visuals, audio, and more in order to communicate with your team in the way that works best for you.
More Focus on Hospitality, User Experience, Comfort, and Safety
Good flex space management systems will always take the user and customer experience into account. With more people working from home these days, it’s possible for customers to feel disconnected from the organizations and businesses around them, which is why it’s so important to put that customer experience front and center. Find a management system that makes it easy for customers and potential customers to easily find what they need and to feel respected and appreciated while they do.
Ability to Request Work Orders from a Mobile Device
Sometimes the simplest changes can make the biggest difference. Adopting a more flexible system that makes it possible to request work orders from a mobile device is a small change, but it has the potential to dramatically simplify many elements of work life. When it’s possible to request work orders or make other requests with just a few taps on the phone, you’re well on your way to an extremely easy, user-friendly flex space management system.
Integrated and Flexible Cleaning Schedules
Keeping a workspace clean is important, and choosing flex space management systems that can improve your cleaning schedule will go a long way towards improving the hygiene of your workspace and maintaining the health of your employees and visitors. With a scheduling system in place, you won’t have to worry about how often your area is cleaned, or whether a certain room got skipped during the cleaning process. You’ll be able to keep close tabs on the state of your workspace and feel fully confident that you’re offering everyone a clean, hygienic area to spend time in.
Hybrid Meeting Amenities
Hybrid meeting amenities can dramatically improve the way office functions if you’re part of a blended remote and in-person team. Without amenities designed specifically for hybrid meetings, it’s only too easy for a disconnect to form between remote and in-office workers. It can be especially hard to encourage equal participation in meetings, collaborations, and so on when part of the team is located somewhere else. A few technological additions can make it much easier and less awkward to connect the two halves of your team, so no one feels out of the loop or overworked compared to their coworkers.
Getting Started with Flex Space Management Systems
If you’re interested in improving your work balance but aren’t sure where to begin, there’s a world of resources available to you. 360 Work Made Easy is a company that offers multiple different types of flex management systems and can offer aspects of all the suggested features listed above. 360 also offers comprehensive organizational assessments, which means you can receive a professional third option about which features would be the most beneficial for your organization specifically. An improved workplace and streamlined team have never been so easy to access!