4 Space Occupancy Planning Tips Offices Need To Know

If you’ve ever had the opportunity to compare a well-run workplace to one that is crowded or badly scheduled, you know what a difference it can make. This difference extends not only to workplace visitors but also to the people who work and spend their time in that space. As a result, effective space occupancy planning can make all the difference to productivity in the modern workspace. If you’ve been wondering how to best capitalize on your space occupancy planning abilities, the following advice is for you!

1. Wayfinding

If it’s easy for your customers or potential customers to find their way around your location, you’re doing a good job with your space occupancy planning. There are several ways to improve your wayfinding and make it easier for visitors to navigate your workspace, including virtual concierges and digital signage. Virtual concierges allow guests to manage some of the most important elements of their experience with you at their own convenience, which can alleviate customer indecisiveness and anxiety.

Space Occupancy Planning

Digital signage makes it possible for visitors to know exactly where they need to go at any given time and can also direct their attention to current deals or other areas of awareness. If you’re not sure how to begin improving the wayfinding experience for your customers, consider taking advantage of some of the programs 360 Work Made Easy has to offer. With their virtual concierge and digital wayfinding programs, they can help you become a master of space occupancy planning and improved customer experience. 

2. Social Distancing

While Covid remains a threat, social distancing is a critical part of space occupancy planning. When used correctly, space occupancy planning can help keep a workplace healthy and germ-free! Using tools like temperature scanning can stop potential sickness from spreading before it has a chance to take off. Monitoring room availability and occupancy notices can keep workspaces from becoming overcrowded, which will not only prevent the spreading of germs but can provide a more comfortable workspace for your employees and customers.

There are dozens of innovative tools that can now be used to seamlessly include an element of social distancing and safety in your workplace. If you’re interested in professional assistance setting up some of these tools, organizations like 360 Work Made Easy are here to help. 360 offers intensive cleaning programs that make it easy to keep your work area hygienic and your visitors and employees healthy.

3. Contactless features

Contactless features are not only sanitary but highly convenient. Rather than requiring your visitors or customers to handle paperwork or manage multiple in-person visits, you can take advantage of the available technology to provide features like food ordering and room scheduling through apps, mobile check-outs, and offering service requests through QR codes. Using this technology can dramatically streamline your workload and increase the accuracy of customer requests—it goes without saying that there are few better ways than that to improve morale and increase the likelihood of return customers! 

Space Occupancy Planning

You can also expect improved space occupancy planning as fewer people need to be in communal spaces thanks to the convenience of their apps, QR codes, and more. Your employees and visitors will notice and appreciate the lack of congestion that comes with contactless features. 360 Work Made Easy is just one organization that has significant experience in helping other businesses incorporate contactless features into their day-to-day workload. If you’re interested in adding the increased convenience of contactless features to your workflow, take advantage of this expertise!

4. Informed decisions

Informed decisions are vital in every aspect of owning or operating a business, but they have a special place in space occupancy planning. Creating a well-maintained and efficient workplace can’t be done without data, which is why it can be game-changing to use data analytics and building and facility usage monitoring, among other features. When you’ve got the hard numbers behind your building usage and you know exactly which locations are most popular, most frequently and infrequently used, and more, you can make better decisions when designing your workspace. 


360 Work Made Easy offers assessments for businesses and organizations that are interested in maximizing their efficiency and can provide an excellent hands-on guide on how to collect and interpret the data you need to make informed decisions for you, your employees, and your customers. These assessments are comprehensive, professional, and will make it easy for you to fill any gaps in your workflow and maximize your workplace potential and workspace.